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Invoicing Coordinator

We are looking for a highly motivated, energetic and strong Invoice Coordinator for a growing team at a manufacturing and distribution company in Central Florida. American Builders Supply is Florida's largest independent supplier of lumber, truss, doors and windows and has been for nearly 25 years. We provide building materials for the residential building market statewide with locations in Jacksonville, Sanford, Clermont, Melbourne, Winter Haven, Tampa and Fort Myers. The company is in a place of expansion seeking facilities in additional markets, with this expansion, we will need the staff to support those markets.
Reports To:
o Customer Service Manager
Compensation:
o Based on Experience
o Responsibilities:
o Maintain customer and job records in manufacturing database and ERP software
o Keep order records and support documents
o Contact customers to obtain/correct purchase orders
o Receive customer payments and process credit card transactions
o Prepare, post, and send invoices to customers
o Allocate material bills to orders and relieve from inventory
o Resolve discrepancies in accounting records
o Process returns and credits
o Coordinate with corporate accounting department to resolve AR questions
o Cross-train and support other team members in related roles
o Update manuals as processes evolve
o Other duties as assigned
o Knowledge, skills and abilities required:
o Effective written and verbal communication skills
o Ability to work independently and function as part of a team, and across teams (sales, accounting, production, etc.)
o Excellent organizational skills and exceptional attention to detail
o Must work in a professional manner to represent the company in a positive manner with customers, co-workers and other employees
o Must have the physical ability and visual acuity to work with keyboard, office equipment, fax, copier, etc.
o Must be proficient with Microsoft Office Suite with emphasis on Excel, Word, and Outlook for records, computing data, etc.
o Reliable attendance required in order to meet customer needs
o Previous office experience preferred: invoicing
o Two or four year degree in Business Administration or Accounting preferred
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.


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